For any business, it is very important that bank accounts always match with their books. It is important from the legal view point that books should match but at the same time, our world is moving towards digital transactions; causing a large number of transactions on our bank accounts. It is becoming very difficult to keep accounts manually.
Innoventry provides a very simple and powerful user interface to keep your bank accounts upto date with your books. This includes following simple steps:
Let’s look at step by step guide to update your bank accounts.
Open Bank Reconciliation view from Reports -> Accounting Transaction Register
To load the bank books and statement perform the following steps:
The data will be loaded and will look like:
Click on ‘Match with Bank Statement’ button to automatically match all transactions.It will match the transaction. You can see a special icon and check box against all matches transactions. You can click on any matched transaction and system will show the matched transaction on the other side.
Verify all matches. If you don’t want to ignore any specific transaction, then uncheck the check box on that line.Click on ‘Save Matched Lines’ to save this information.System will record these transactions and you will see the updated lines with green tick.
After saving transactions matched automatically, there can be few transactions which are still remaining for matching.To manually link transactions:
After matching all these transactions, click on ‘Save Matched Lines’ button to save.
You can also filter the data by using ‘Show Matches Lines’ check box. It will hide the lines which are already matched, and reduce the data from your view.
If you still have few transactions, in your bank statement which are not in your books, then we can import these transactions directly from your statement.For each such transaction, select the line in bank statement and use F3 key to select the ledger associated.
After selecting the ledger for these transactions, click on ‘Import Lines As Bank Tx’ button. It will import these lines as bank transactions. If you have selected the ledger for any line in bank statement to import as transaction, but you think you don’t want to import then click on ‘Reset Line’ button.
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